Administrative Assistant – Finance & Pensions (UKAEA) Full Time

Full Job Description

UKAEA is offering an exciting full-time opportunity within its Finance & Pensions department, supporting senior leadership through a wide range of administrative, financial, and coordination responsibilities. Based at UKAEA Culham in Oxfordshire, this role provides a competitive salary, outstanding benefits, and the chance to contribute to an organisation leading the future of clean energy innovation.

This role sits within the Finance & Pensions Department under the Engineering discipline and is based at UKAEA Culham in Oxfordshire. The position is offered on a full-time basis and is associated with the reference number REF4052F.

Company Description

UK Atomic Energy Authority leads the way in realising fusion energy, partnering with industry and research for groundbreaking advancements. We aim to supply fusion energy to the grid, backed by future power plants. In striving to achieve our mission, UKAEA upholds essential values: Innovation, Commitment, Trust, and Collaboration.

Responsibilities

• Act as the first point of contact for queries, resolving issues or escalating as needed

• Provide diary management for the Directors of Commercial, Finance, and Legal

• Accurately enter and maintain finance and procurement data, including purchases, supplier updates, and invoices

• Arrange UK and international travel, accommodation, and visitor transport in line with UKAEA procedures

• Support meetings and events, including agenda preparation, minute-taking, and catering arrangements

• Process and reconcile Government Purchase Card transactions, escalating queries where required

Benefits

As an employee of UKAEA you will benefit from:

• A wide range of opportunities to support career growth and professional development

• A generous annual leave package starting at 25 days, plus 3 days for Christmas closure, 2.5 privilege days, and UK bank holidays

• Flexible working arrangements, including family-friendly policies

• Access to an outstanding defined benefit pension scheme, with full details provided at the end of this advert

• A corporate bonus scheme of up to 7%, with a relocation allowance available where eligible

Qualifications

We’re looking for someone with hands-on experience in administrative work who’s comfortable using Microsoft Office and general IT systems. Strong written and verbal communication skills are a must, as you’ll be coordinating with different people and managing information daily.

The role requires the ability to juggle multiple tasks and prioritise effectively, so organisation is key. You should also be flexible, ready to take on a variety of administrative duties, and able to handle sensitive information with discretion, professionalism, and trustworthiness.

Additional Information

At UKAEA, we believe that clean energy should be available to everyone, and we’re on the lookout for talented people from all backgrounds to join us on that mission. Diversity, equality, and inclusion aren’t just buzzwords for us—they guide how we build our team and shape our workplace.

We’re especially keen to hear from individuals who are currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. That said, every role is awarded strictly on merit, so the best candidates always rise to the top.

Accessibility is important to us too. If you need any support or adjustments to give you a fair chance during the application process, please don’t hesitate to get in touch at talent@ukaea.uk. We want everyone to have an equal opportunity to contribute to our vision of a clean energy future. Visit our website for futher job listings details.